Should Your Accountant Have Access to All Accounts?

Konstantin Lichtenwald

January 2, 2023

If you want to hire an accountant to perform the accounting and bookkeeping work in your company, you need to be sure that he or she has complete control of your organization’s accounts. This will help prevent fraudulent activity or inappropriate financial reporting.

Accounting is a core function of every business

Accounting is an important component of running a business. It helps to keep tabs on your company’s finances, from cash flow to revenues to expenses. Accountants are responsible for recording and tracking these details to ensure that your company is meeting its legal obligations. Aside from ensuring that your business makes timely payments, accountants also help to protect your assets against fraud.

A good accountant is a critical part of any small business’s success. The process of accounting is complex and requires a wide array of data collection, analysis, and reporting capabilities. Not only does an accountant need to know how to read and write the books, but he or she must also interact with individuals from a wide variety of business disciplines.

Accounting is more comprehensive than bookkeeping

The most basic of bookkeeping tasks is keeping track of the company’s financial data. This may be done by internal staff or with the help of an outside firm.

Bookkeeping, in general, is more of an administrative task than a data-crunching task. While it does include billing and payroll, it is generally the nitty-gritty kind of business.

Accounting, on the other hand, involves organizing, analyzing, and reporting on financial data. Using this data to make informed decisions can save money and time. Accountants are tasked with tracking, recording, and interpreting the monetary transactions of a company. Aside from providing useful financial information, they may also be tasked with tax planning, auditing, and other more involved duties.

Internal control systems reduce the risk of fraud and improper financial reporting

Internal control is a critical component of a sound accounting and financial management system. It makes sure that things run smoothly, keeps the company’s assets safe from fraud, and helps the organization follow the law.

A complete internal control system should include a way to keep an eye on controls so that risks can be found and dealt with. The amount of control an organization needs can be affected by the way its finances work and the risks it faces. Ideally, the greatest risks will receive the greatest level of control.

An effective internal control system should be based on a solid understanding of the business and its objectives. It should be designed with the goal of preventing fraud, devaluation, and waste.

Bank statements, check logs, and payment registers

If you’re running your own business, then you’ve probably had to handle your own bookkeeping. You need to make sure your books are always balanced. One of the best ways to do that is to do a bank statement reconciliation.

Reconciling your bank account will help you catch errors in your bookkeeping. It will also give you a good idea of your finances. The more you know about your bank balance, the better you’ll be able to spend money on your business.

Generally, a bank statement is produced once a month. This record contains the details of all your transactions. Among the items recorded are outgoing and incoming payments, fees, and refunds. There may also be a cash withdrawal or two.

Regulations that dictate how accounting procedures must be carried out

In today’s complex world, a standardized method of doing business can prove to be a godsend. Having a single standardized set of standards in place enables a company to focus on its core competencies and concentrate on its customers, as opposed to wasting time and resources trying to do a disservice to both. As such, standardized practices and procedures have become the norm. With that in mind, it’s time to examine the pitfalls of having an unscrupulous accountant. While the cost of retaining a competent professional can be steep, the reward of quality advice and guidance is well worth the effort. Luckily, the government has your back with a robust set of regulations that dictate how accounting procedures are conducted.

Accounts payable, risk, and control matrix

Performing an accounts payable risk and control matrix is a helpful way to minimize the risk associated with your accounts payable processes. In the process, the current system is looked at, suggestions for improvements are made, and an audit is made.

Accounts payable fraud is a significant source of risk for most businesses. While not all of these frauds are malicious, they can result in large losses. Unauthorized spending, duplicate payments, improper payments, and data entry errors can all result in payment fraud.

An accounts payable risk and control matrix is made to help your company reduce the chances that these kinds of fraud will happen. It also provides recommendations for improving overall efficiency.